TRAVELING TO BELGIUM
Visa for Interns
NEW: Biometric visa at
the Embassy of Belgium in Washington, D.C.
People who apply for a visa at the Embassy of
Belgium in Washington, D.C. will receive a visa which contains
biometrics. At the moment of your application, a picture and your
fingerprints will be taken.
Do you need a Temporary Residency Visa?
A citizen of the United States of America or of any country other than a Member State of the
European Union who intends to reside in Belgium for a period longer than 90 days, or for a succession
of periods totaling more than 90 days per 6 months, must first obtain a temporary residency visa.
When the applicant seeks to engage in an internship, the required
residency visa can only be issued upon the presentation of the proper supporting
The employer mails the work permit to the intern, who then contacts the
appropriate consular office
in whose jurisdiction (s)he is a resident to apply for the temporary
residency visa. To determine the consular office where you should
introduce your application and to check office hours, please
Please request your intern visa at least three weeks prior to you intended
departure date. The normal processing time for this type of visa is one
week. For non US citizens, the processing time may be considerably longer.
How to apply:
Please submit in person:
1. A valid national
passport (validity 15 months).
2. Two visa application
forms and two recent passport-size photographs.
3. The valid work permit (and two photocopies of this document). This document is applied for and must be
obtained by the employer in Belgium at the appropriate regional government
office before the prospective intern enters Belgium. It is then mailed to
the intern in question.
Please note that interns
at international organizations in Belgium are exempt from obtaining either
document as long as the internship does not exceed 12 months. An
internship contract should be submitted (see item 6).
Include three sets of the
following documents (one original set of documents and two copies) collated and stapled:
will be returned to you together with your passport and visa. You will need them
to register at city hall in Belgium.
nationwide criminal history record (FBI Identification Record) covering the last five years, obtained
from the FBI CJIS Division (Record Request, 1000 Custer Hollow Road,
Clarksburg, WV 26306), dated within six months of your
date of application for the visa. For more information, please go to the
FBI website. Please note that you also had to
submit an original to your employer for the work permit application.
certificate according to the model enclosed, on the doctors
letterhead. For a
list of doctors affiliated with the Embassy or the
Consulate General, click
If you choose
your family physician, the doctor's signature needs to be notarized.
The medical document should be less than 3 months old from the date of
6. An internship contract issued by the employer confirming that
the intern receives a payment (amount specified) or that the
internship is not paid. In the latter case, please submit a financial support declaration, signed by the applicants
parents or sponsor, guaranteeing payment of travel, living, educational, medical and
repatriation expenses. The signature needs to be notarized by a Notary Public. The sponsor may also sign the document
in person at the Embassy or the Consulate General. The signature
legalization fee is then 14.00 USD.
Visa application fee: 70.00 USD in cash, certified check or money order.
Personal checks are not accepted.
In the Embassy in Washington, you can also pay with a
A personal appearance is required and you must apply in person at the
Consulate General in whose jurisdiction you reside.
If you wish to make the application by mail (this is possible at the
consulates in New York, Los Angeles and Atlanta, but not at the Embassy
in Washington, DC), the following requirements apply:
(1) your signature on the application form
must be notarized (certified) by a notary public of your place of
residence in the U.S.
(2) do not send your application documents to an Honorary Consul. The
application will be processed by
the Embassy or by a Consulate General. Always make sure you mail your
application to the competent Embassy or Consulate General. Only
the Honorary Consuls in Nassau (Bahamas) and San Juan (Porto Rico) may
accept visa-applications and they will send them to the Embassy..
After verification of your application, a personal appearance will
still be necessary to collect your passport with the visa.
UPON ARRIVAL IN BELGIUM:
It is important that you register with the City
Hall of your place of residence in Belgium within 8 days of your arrival. Make sure that
your passport is endorsed by the immigration authorities when first entering Belgium (at airport or other
The local authorities will process your registration identity document that will allow you
to enter and leave the country as a legal temporary resident of Belgium.